Free CRM for Performers & Creative Artists (Photographers, Videographers, DJs & Entertainers) – Track Clients, Events and Projects
Photographers, videographers, DJs and entertainers build their business on events, projects and referrals. You’re juggling wedding days, brand shoots, music gigs, kids’ parties, corporate events and content projects – each with its own brief, timeline, shot list, set list or run-of-show. When client details and project notes live across email threads, DMs, spreadsheets and paper notebooks, it’s easy to miss details or lose track of who you’ve worked with and what you delivered. A simple, free, mobile-first CRM gives you one place to track every client, event and project so your creative business feels organised behind the scenes, even when you’re racing between gigs.
A Free CRM Built for Creatives, Performers and Event Pros
Keep Clients, Brands and Booking Contacts Organised
Use the Companies module to store brands, agencies, venues and corporate clients, and the Contacts module for couples, families, talent managers, event planners and individual clients. Link decision-makers, billing contacts and on-the-day coordinators to each company or project. Log enquiries, discovery calls, proposals, contract signings and follow-up messages as activities, so you always know where a project came from, what was agreed and what step comes next.
Custom Fields That Match Real Creative & Performance Work
Generic office tools don’t understand shot lists, set lists or deliverable packages. With flexible custom fields, you can shape the CRM around your creative workflow. For photographers and videographers, track event type (wedding, portrait, brand, product, event coverage), locations, call times, key moments, shot lists, editing style notes and deliverables (gallery, prints, reels, highlights film, full ceremony, RAW policy). For DJs and entertainers, capture preferred genres, set lists, do-not-play lists, running order, MC responsibilities, technical requirements (PA, power, lighting, space) and outfit/branding notes. You can also add fields for licensing terms, usage rights, delivery deadlines and backup locations so you never have to scroll back through emails to remember what you promised.
Advanced Search, Filters and a Clear, Fast Dashboard
When your calendar is full and enquiries are stacking up, you need a quick way to see what’s happening. Use advanced search and powerful filtering tools to find clients by event type, venue, date range, budget range, referral source or project status (enquiry, proposal sent, booked, delivered, awaiting feedback). The built-in dashboard gives you a clean snapshot of how many companies and contacts you’re working with and what’s been happening recently, without complex sales pipelines or charts designed for corporate sales teams instead of creatives.
Stay in Control On Location, In the Studio and On the Road
Mobile-First and Fast for Shoots, Gigs and Events
Creatives and performers rarely sit at a desk during work hours – you’re on location, backstage, behind decks or in studio spaces. This CRM is built with mobile-first technology and designed to be fast, so it works brilliantly on phones and tablets. Right before a shoot or gig, you can pull up the client and event record, check the brief, timeline, key people and any last-minute notes. After the event, you can add notes, delivery dates and follow-ups directly from your phone, so nothing relies on memory when you finally get back to your editing machine or gear store.
Free for Up to 30 Users – Ideal for Solo Creatives and Small Teams
Whether you’re a solo photographer, a DJ duo, a small production crew or a creative studio with multiple shooters and performers, the CRM is completely free for up to 30 users. Owners and managers can keep an overview of clients and projects, while shooters, editors, assistants and performers can add notes and updates as they go. Everyone works from the same shared client and project history, without subscription costs cutting into your shoot and performance fees.
API Access to Connect Forms, Booking Pages and Other Systems
As your creative business grows, you can connect the CRM to the tools you already use. With full API access, you can plug in your website enquiry forms, booking pages or event registration so new leads automatically create Companies and Contacts, or integrate with other systems where you manage invoicing, contracts or email marketing. New enquiries flow straight into your CRM, ready to be tagged by event type, followed up and turned into booked projects.
Support, Stability and a Focus on US-Based Creative Businesses
Built-In Support Tickets for CRM Users
If you ever need help using the CRM, there’s a built-in ticketing feature that lets you contact the CRM support team directly. You can ask questions, report issues or suggest improvements and track responses in one place. The ticketing is for you as a CRM user – it’s not there to replace your own client communications – so the system stays focused on keeping your data organised and your creative work on schedule.
A Free, Fast CRM Platform Exclusively for US Companies
This free CRM platform is available to companies in the US only, making it a strong fit for American photographers, videographers, DJs, entertainers and creative studios who want a modern, mobile-first CRM without monthly subscription costs. You get one central place to manage clients, events and projects, backed by a fast, reliable system that grows with your bookings, your team and your reputation.